Umbrella Services

Expenses

As an employee of Eagle Umbrella you are entitled to claim tax relief on certain expenses you incur whilst performing your duties. Expenses that can be claimed include vehicle mileage, travel related expenses, hotel and subsistence, and other typical business costs incurred wholly, exclusively and necessarily as part of your work.


The Process
Original receipts are required for all expenses apart from any HMRC approved subsistence allowances e.g. £5 overnight subsistence allowance. We will provide you with clear guidelines, procedures and an expenses claim form template to enable you to easily gain tax relief. Claims will be processed straight away and added to the next payment run.

Mileage claims for non- commuting mileage
If you use your own vehicle to travel to your temporary work place you can claim mileage allowances as follows.

Up to 10,000 miles per year:

• Car/Van - 40p

• Motorcycle - 24p

• Bicycle - 20p

• Car Passenger - 5p

10,000 plus miles per year:

• Car/Van - 25p

• Motorcycle - 24p

• Bicycle - 20p

• Car Passenger - 5p

(The car passenger allowance can be claimed where you have carried a passenger on a journey as required by Eagle Umbrella.)

Temporary Work Places
It is likely that some of the sites you work at will be defined as Temporary Work places. Traveling and Subsistence Expenses incurred traveling to and from and whilst working at that site can be recovered from your employer subject to providing receipts and evidence of attendance at the site.

Subsistence Expenses
Apart from commuting expenses defined above, contractors working at Temporary Workplaces can claim subsistence expenses based on actual costs incurred. These costs can be recovered when they are incurred in the performance of their duties or traveling to and from a temporary work place you have to attend in the performance of your duties.

The costs that might be claimed include:

• Accommodation costs where it is necessary to stay away from home in the performance of duties
  
  
• If you stay in overnight accommodation, you can also claim an overnight allowance of up to £5 to cover personal incidental costs such as a newspaper, drinks and personal phone calls
  
  

Additional costs of meals and snacks incurred as a result of working at the temporary workplace. It is reasonable to spend up to:

• £5 for a breakfast if you have to leave home for work before 6.00am
  
  
• up to £5 for lunch (if working more than 4-5 hours per day)
  
  
• and up to £15 for an evening meal if you are still at work after 8.00pm.
  
  
• (If you incur these expenses inside the M25 where the costs are considered to be higher then these sums might be increased by £1 or £2).

Other Expenses
All other reasonable expenses must be wholly and exclusively incurred on behalf of the business (no personal expenses can be claimed) and you must be able to support them with original receipts. Examples of expenses that can be claimed are:

• Bus, taxi, parking fees, car hire, tolls and train fares
  
  
• Mobile phones, stationary and postage
  
  
• Equipment
  
  
• Training courses and professional subscriptions
  
  
• Eye Tests

   

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Eagle Umbrella

Umbrella services are provided by Eagle Umbrella Ltd. For more information click here